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This is the first question here. You and the client are unsure of how the bids are going to come back. The client is worried that the cost will be too high and will require redoing all the work to get all the bids to fit their specific budget. The question is asking: what should you suggest to the client? We have four different possible answers. First one: nothing; it is contractually important that you do not get involved in bids or dollar amounts, because you don't want to become liable for any problems. B, telling the bidders to bring their cost down. Otherwise, no one will get awarded the bid.
C, create a bid form that includes "add alternatives for portions of the work that are deemed of not primary concern; or D, create two bid forms and two sets of bid drawings, such that one is simpler and cheaper and then you can bid them out simultaneously. So, as always, there are aspects of rightness in many of the potential answers, but there's really only one that speaks to how NCARB and AIA feel that you should be thinking about these things. And the answer is C, create a bid form that includes add alternatives.
Now, that's one way to do it, is doing it through what's referred to as adds. The other way to do it is what's referred to as deducts. So it's the same basic idea. Either I start with the whole thing and then say, "But also give us a price if we didn't do the swimming pool, or if we didn't do the west wing," or whatever, or a change of materials. Maybe from a higher grade material to a lower grade material.
Those would be considered deducts from the overall. Or we can have the bid price be the more contained element, and then what would it cost to add the pool or add the more expensive [inaudible 00:06:14] material or whatever it is. So, the concept there is, either way, that core element of what the actual bid is, especially if you're doing it as an add, has to answer the needs of the client to at least enough of an extent that if they actually did go forward it would be enough of a building for them.
But also importantly for the exam topic, it also has to still...like, you can't get rid of one of the exit stairs. That's sort of an obvious one. But you can imagine lots of scenarios where, whatever the add or deduct was, would make the building not meet current codes. And so, clearly, that can't fly. So, the concept here is, it has to meet the health, safety, and welfare of the public but also meet the needs of the client, at least in the primary sense.
And then we can adjust the overall, once we have the real numbers, to find a happy medium between what the bids are coming back and what the client actually has budgeted. So, a couple of other things to say in terms of, A, being liable. You actually don't have any choice. You actually are...not liable. That's really too strong a word. But it is expected that the architect is in conversation with the client about costs from the beginning.
In fact, the expectation is that, at each of the different phases, so at schematic design, design development, etc., that each of those phases, you would be putting forth your best guess as to what a cost estimate is. So you are already expected to be part of that. So, A doesn't really make any sense. It does sound right, though, because there's a lot of other things where you don't want to get involved because then you take on liability.
So you just want to be clear, the liability issues are generally going to be about the relationship to the contractor. And there's a number of situations where you actually are pretty deeply involved with the owner to the point where you actually - as referred to as agency - have agency with the owner, meaning you can speak for the owner, you're working very closely there. What you do is representative of the owner and that kind of thing. So, A doesn't make any sense.
And D, create the two bid forms, I've actually done that before. It's a really, really bad idea. It's, first of all, a huge amount of work, it's very confusing. There's lots of legal, ethical reasons why you shouldn't. In general, you should not be asking contractors to bid things that they don't really have a chance to win. Because it's a lot of work and it's just not ethical.
But there are occasionally crazy situations where it just mandates because of the timing that you do something like that. But the answer, from an NCARB standpoint, would never be D. It's always about managing the process, not letting the process take over. So C, adds and deducts. Hope that worked well for everybody.
Bid Costs - PPP Mock Exam - Architect Registration Exam | ARE Live autodesk revit | |
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